Not all paper shredding services are the same. Ask these questions to find the right one
When business documents reach the end of their life cycle, it is crucial that office admins dispose of them in a responsible, streamlined and confidential manner. The average business has hundreds of papers that occupy valuable office space and that can easily be disposed of with the help of a paper shredding service, but not any company in this field is truly reliable. Even though those documents are no longer useful, they still contain sensitive information about your company and you do not want them to fall into the wrong hands. If you do not check the reliability of the paper shredding service, you risk disclosing corporate secrets or even falling victim to identity theft. Before agreeing to an offer, ask the following questions:
Will my company records stay confidential?
Regardless of the size and field of your business, the paper shredding company you hire has to guarantee that your documents are locked in secure containers and that no authorized personnel will be able to access it. Ask them if they can offer the complete destruction of the documents and if their staff has gone through a criminal background check. A professional provider such as http://www.delmarvashredding.com will address all your security concerns and give you the peace of mind that no one will read the files you plan to destroy.
Can you shred my company documents on the spot?
Whether you feel more at ease to see the documents being shredded on your company premises or you just don’t want to work with a company that’s situated miles away, on-site shredding is a great option. Ask your provider if they have vehicles and containers to accommodate your request. This way, you will see with your own eyes how the documents are shredded and you won’t have to worry that they are lost or mishandled when you aren’t looking.
What about HIPAA or FACTA requirements?
License and insurance are clear signs of reliability in any field and paper shredding services make no exception. Ask the company about their compliance with HIPAA and FACTA and, if they are licensed, you can trust them. Do not hire a company that gives you vague information about their compliance and that cannot show you their license, because you could waste your money and put confidential company data at risk.
Do you also recycle paper?
Although confidentiality is the main aspect to keep in mind when hiring a paper shredding company, you shouldn’t forget that you’re getting rid of a huge amount of paper that should not go to waste. By recycling all these documents you are making a huge contribution to the planet, even though you are not paying extra for it. If you have to choose between two similar paper shredding services, and their recycling policy is the only thing setting them apart, choose the one that disposes of destroyed documents in a responsible, eco-friendly manner, because now is the time to join to embrace the green policy!